An ORGANISATION CODE is a code which identifies an ORGANISATION uniquely.
For NHS ORGANISATIONS it is a code that is managed by either the:
to identify most ORGANISATIONS that exchange information within the NHS or return information to the Centre. Examples of ORGANISATIONS that can be identified this way are Primary Care Trusts and Strategic Health Authorities.
Notes:
- Organisation Data Service codes can be downloaded:
- from the Organisation Data Service website for NHS staff only and
- via files issued on the Technology Reference Data Update Distribution Service (TRUD) website
- Organisation Data Service contact details can be found at Contact Details.
ORGANISATION CODING FRAMES
- All NHS ORGANISATIONS are coded using coding frames, as shown in the tables below:
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | |
Format | a/n | a/n | a/n | a/n | a/n | a/n | a/n | a/n |
A Frame | Organisation | Organisation Identifier | ||||||
B Frame | Organisation Type Identifier | Organisation Identifier | ||||||
C Frame | Organisation Type Identifier | Organisation Identifier | ||||||
D Frame | Organisation Type Identifier | Organisation Identifier | ||||||
E Frame | Organisation Identifier | |||||||
F Frame | Organisation Type Identifier | Organisation Identifier | ||||||
G Frame | Organisation Type Identifier | Practice Identifier | ||||||
H Frame | Organisation Type Identifier | Organisation Identifier | ||||||
I Frame | Organisation Type Identifier | Organisation Identifier | ||||||
J Frame | Organisation Type Identifier | Organisation Identifier | ||||||
K Frame | Organisation Identifier | |||||||
L Frame | Organisation Type Identifier | Organisation Identifier | Organisation Type Identifier | |||||
M Frame | Organisation and Organisation Type Identifier | |||||||
NHS Organisations:
A Frame:
Example
Independent Provider (IP) e.g. 8HA03
- 8 = Organisation Type Identifier
- Remainder of code identifies organisation
Also:
| Cancer Registry | e.g. Y0401 |
| Primary Care Group/Local Health Group (now all closed) | e.g. 4AA24 |
B Frame:
Example
Local Service Provider e.g. LSP01
- LSP = Organisation Type Identifier
- 01 = Organisation Identifier
Also:
| Application Service Provider | e.g. YGM01 |
| Education (Deanery) | e.g. YDF01 |
| NHS Support Agencies | e.g. YDD01 |
| Workforce Development Confederation (All closed June 2006) | e.g. LWF03 |
C Frame:
Example
School e.g. EE134290
- EE = Organisation Type Identifier
- Remainder of code identifies organisation
D Frame:
Example
Strategic Health Authority e.g. Q30
- Q = Organisation Type Identifier
- 30 = Organisation Identifier
Also:
| Care Trust | e.g. TAK |
| Local Health Board (Wales) | e.g. 7A1 |
| NHS Trust | e.g. RH8 |
| Primary Care Trust | e.g. 5CT |
| Welsh Local Health Board (All closed 30 September 2009) | e.g. 6C4 |
E Frame:
Example
Government Office Region (GOR) e.g. K
- K = Organisation Identifier
F Frame:
Example
Pharmacy HQ e.g. P001
- P = Organisation Type Identifier
- 001 = Organisation Identifier
Also:
| Care Home Headquarters | e.g.CA0A |
| Local Authority Please Note: The Local Authority codes are not available for general use but must only be used to facilitate Spine Smartcard and Endpoint Registration. | e.g.V001 |
| Optical Headquarters | e.g.T1A1 |
G Frame:
Example
GP Practice e.g. Y00001
- Y = Organisation Type Identifier
- 00001 = Practice Identifier
Also:
| General Dental Practice | e.g.V20052 |
H Frame:
Example
Cancer Network e.g. N01
- N0 (where the 2nd character is numeric and not alpha) = Organisation Type Identifier
- 1 = Organisation Identifier
Also:
| Booking Management System (BMS) Call Centre Establishment | e.g. YF1 |
| Government Department | e.g. XDA |
| Independent Sector Healthcare Provider (ISHP) (where the 2nd character is alpha) | e.g. NV7 |
| IT Cluster (ITC) (All closed in England on 31 March 2007) | e.g. Y41 |
| National Application Service Provider (NASP) (NPfIT) | e.g. YEA |
| Other Statutory Authority (OSA) | e.g. X16 |
| Pan SHA | e.g. Y51 |
I Frame:
Example
Special Health Authority (SpHA) e.g. T1150
- T1 = Organisation Type Identifier
- 150 = Organisation Identifier
J Frame:
Example
Transplant Consortium e.g. Y01T1
- Y01T = Organisation Type Identifier
- 1 = Organisation Identifier
K Frame:
Example
NHS Wales Informatics Service e.g. W00
- W00 = Organisation Identifier
L Frame:
Example
Local Commissioning Group (Northern Ireland) e.g. ZC010
- Characters 1-3 (ZC0) AND character 5 (0) = Organisation Type Identifier
- Character 4 identifies organisation
Note: this is a 5 character method of displaying Local Commissioning Group (Northern Ireland) identifiers.
Characters 3 and 5 are ‘fillers’. If a 3 character code is required (as used by the Office for National Statistics in the NHS Postcode Directory) zeros can be omitted, e.g. ZC1.
The 3 character method of displaying the Local Commissioning Group (Northern Ireland) identifiers fit under the H Frame.
Guidance on the use of Northern Ireland codes can be found in Data Set Change Notice 19/2009.
M Frame:
Example
Clinical Commissioning Group (CCG) From April 2013 e.g. 12A
- 12A = Organisation and Organisation Type Identifier
The structure and format of ORGANISATION CODES maintained by the Organisation Data Service, NHS Prescription Services, NHS Dental Services and other agencies are detailed in the tables below.
ORGANISATION CODES TABLES
Table 1: CODING FORMATS FOR ORGANISATIONS IN ENGLAND AND WALES
ORGANISATION CODES for England and Wales are published by the Organisation Data Service and can be found:
- on their website at: http://nww.connectingforhealth.nhs.uk/ods/downloads for NHS staff only and
- via files issued on the Technology Reference Data Update Distribution Service (TRUD) website.
Organisation Type | Frame Type | Character Position | Code allocated by: | Notes/Comments | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | ||||
Application Service Provider | B | Y | G | M | A-9 | A-9 | E.g. YGM01 | ||||
Booking Management System (BMS) Call Centre Establishment | H | Y | F | A-9 | E.g. YF1 | ||||||
Cancer Network | H | N | 0-9 | A-9 | E.g. N01 | ||||||
Cancer Registry | A | Y | A-9 | A-9 | A-9 | A-9 | E.g. Y0401 | ||||
Care Home Headquarters | F | A, C or D | A-9 | A-9 | A-9 | E.g. CA0A | |||||
Care Trust (CT) | D | T | A-Y | A-Y | E.g. TAK | ||||||
Clinical Commissioning Group (CCG) | M | 0-9 | 0-9 | A-Y | From April 2013 E.g. 12A | ||||||
Directorate of Health and Social Care (DHSC) | N/A All Closed | Y | 2 | 0-9 | DHSCs in England all closed in June 2003 E.g. Y21 | ||||||
Education (Deanery) | B | Y | D | F | A-9 | A-9 | E.g. YDF01 | ||||
Executive Agency | N/A See Note 1 | X | 0-9 | 0-9 | E.g. X09 | ||||||
Executive Agency Programme | N/A See Note 1 | X | 0-9 | 0-9 | 0-9 | 0-9 | 0-9 | First three characters denote Executive Agency E.g. X09001 | |||
General Dental Practice - England and Wales | G | V | 0-9 | 0-9 | 0-9 | 0-9 | 0-9 | E.g. V20052 | |||
Government Department | H | X | A-Y | A-Y | E.g. XDA | ||||||
E | A-Y | E.g. K Government Office Regions (GORs) closed 31 March 2011 - from 1 April 2011 referred to as Regions | |||||||||
GP Practice - England and Wales | G | A-H, | 0-9 | 0-9 | 0-9 | 0-9 | 0-9 | Char 1 = W for Welsh GP Practice. From 2003, ALL newly allocated Practice Codes begin with a Y" E.g. Y00001 | |||
A | 8 | A-Y | A-9 | 0-9 | 0-9 | ODS - England | Character 2: W - Wales. All other values represent England. E.g. 8HA03 | ||||
H | A, B, D, G, I, K, L, M , N, O, S, U, V, W | A-Y | A-Y, 0-9 | E.g. NV7 Note: The A-Y range includes all letters except Z | |||||||
IT Cluster (ITC) | H | Y | 4 | 0-9 | E.g. Y41 All IT Clusters in England closed on 31 March 2007 | ||||||
F | V | A-9 | A-9 | A-9 | E.g. V001 | ||||||
L | Z | C | 0 | 0-9 | 0 | Department for Health, Social Services and Public Safety (DHSSPS), Northern Ireland | E.g.ZC010 Note that characters 3 and 5 are ‘fillers’ to create a 5 character code. If a 3 character code is required (as used by the Office for National Statistics in the NHS Postcode Directory), zeros can be omitted and fits under the H frame: E.g. ZC1. | ||||
B | 7 | A-9 | A-9 | E.g. 7A1 | |||||||
Local Service Provider (LSP) | B | L | S | P | 0-9 | 0-9 | E.g. LSP01 | ||||
National Application Service Provider (NASP) (NPfIT) | H | Y | E | A-9 | E.g. YEA | ||||||
NHS Support Agencies (Shared Services and Health Informatics Services) | B | Y | D | D | A-9 | A-9 | E.g. YDD01 | ||||
D | R | A-9 | A-9 | E.g. RH8 | |||||||
K | W | 0 | 0 | Only one organisation of this type exists for Wales E.g. W00 | |||||||
F | T | 0-9 | A-9 | A-9 | E.g. T1A1 | ||||||
H | X | 0-9 | 0-9 | E.g. X16 | |||||||
Pan SHA | H See Note 2 | Y | 5 | 0-9 | E.g. Y51 | ||||||
Pharmacy HQ | F | P | A-9 | A-9 | A-9 | E.g. P001 | |||||
Primary Care Group/ Local Health Group | A | 4 | A-Y | A-Y | 0-9 | 0-9 | Primary Care Groups in England and Local Health Groups in Wales PCGs all closed by March 2002 E.g. 4AA24 | ||||
D | 5 | A-9 | A-9 | E.g. 5CT | |||||||
C | E | E | A-9 | A-9 | A-9 | A-9 | A-9 | A-9 | E.g. EE134290 | ||
I | T | 1 | 0-9 | 0-9 | 0 | E.g. T1150 | |||||
D | Q | A-9 | A-9 | Strategic Health Authorities in England E.g. Q30 | |||||||
Transplant Consortium | J | Y, S, W or Z | 0-9 | 0-9 | T | 0-9 | English Transplant Consortiums are all Closed. England = Y, Scotland = S, Wales = W and N.Ireland = Z E.g. Y01T1 | ||||
Welsh Local Health Board (WLHB) | D | 6 | A-Y | 0-9 | E.g. 6C4 All Welsh Local Health Boards closed on 30 September 2009. Local Health Boards introduced from 1 October 2009. | ||||||
Workforce Development Confederation | B | L | W | F | A-9 | A-9 | E.g. LWF03 All closed June 2006 | ||||
Note 1: Codes for Executive Agency, Executive Agency Programme, Executive Agency Site and Executive Agency Programme Department do not easily fit into the coding frames as shown above and are therefore not included. This is due to their unusual structure in that there are more hierarchical 'tiers' than with other organisations.
Executive Agency and Executive Agency Programme are both considered Organisation level entities, although each Programme does have a relationship to an Executive Agency. Executive Agency codes are three characters long. Executive Agency Programme codes are six, and their first three characters are the same as the Executive Agency they are associated to.
Department codes of eight characters long can then be allocated underneath a Programme code (sharing the first six characters). Executive Agency Site codes of five characters long can be allocated under an Executive Agency code (and share the first three characters).
Note 2: The Pan SHAs are made up of confederations of SHAs and as such, are Health Areas, not organisations. However, it has been recognised that these health areas do require codes in order that NHS systems continue to function.
Note: A-9 indicates that characters A-Z and 0-9 are valid: except B, I, O, S, U and Z (to avoid ambiguity). This applies to all ORGANISATION CODES in the Coding Format Table above except Independent Sector Healthcare Providers (ISHP).
Table 2: CODING FORMATS FOR ORGANISATIONS IN SCOTLAND
Scottish ORGANISATION CODES are supplied by the Information Standards Directorate from NHS Scotland and published by the Organisation Data Service:
- on their website at: http://nww.connectingforhealth.nhs.uk/ods/downloads/scotdown/ for NHS staff only and
- via files issued on the Technology Reference Data Update Distribution Service (TRUD) website.
Organisation Type | Character Position | Code allocated by: | Notes/Comments | |||||
|---|---|---|---|---|---|---|---|---|
| 1 | 2 | 3 | 4 | 5 | 6 | |||
| GP Practice - Scotland | S | 0-9 | 0-9 | 0-9 | 0-9 | 0-9 | NHS | |
Scottish GP Fundholder | S | A-Z | B | 0-9 | 0-9 | ISD, Scotland | 2nd character identifies the Health Board the GPFH reports to. | |
Scottish Health Agency | S | D | 0-9 | 0-9 | 0-9 | ISD, Scotland | 2nd character (D) identifies Scottish Office agencies | |
Scottish Health Board | S | A-Z | 9 | 9 | 9 | ISD, Scotland | ||
Scottish Provider | S | A-Z | A,C,D | 0-9 | 0-9 | ISD, Scotland | 2nd character identifies the Health Board the organisation reports to. | |
Table 3: CODING FORMATS for ORGANISATIONS in OTHER HOME COUNTRIES
ORGANISATION CODES for Isle of Man Government Departments, Directorates and Sites are published by the Organisation Data Service and can be found:
- on their website at: http://nww.connectingforhealth.nhs.uk/ods/downloads/iomdown for NHS staff only and
- via files issued on the Technology Reference Data Update Distribution Service (TRUD) website.
Organisation Type | Character Position | Code allocated by: | Notes/Comments | |||||
|---|---|---|---|---|---|---|---|---|
| 1 | 2 | 3 | 4 | 5 | 6 | |||
GP Practice - Alderney | A | L | D | 0-9 | 0-9 | 0-9 | ||
GP Practice - Guernsey | G | U | E | 0-9 | 0-9 | 0-9 | ||
GP Practice - Isle of Man (IOM) | Y | 0-9 | 0-9 | 0-9 | 0-9 | 0-9 | ||
GP Practice - Jersey | J | E | R | 0-9 | 0-9 | 0-9 | ||
Isle of Man (IOM) Government Department | Y | J | A-9 | E.g. YJM | ||||
Y | K | A-9 | E.g. YK1 | |||||
Note: A-9 indicates that characters A-Z and 0-9 are valid: except B, I, O, S, U and Z (to avoid ambiguity).
This attribute is also known by these names:
| Context | Alias |
|---|---|
| oid | 2.16.840.1.113883.2.1.4.3 |
| plural | ORGANISATION CODES |