Face To Face Contact Surveillance is a CARE CONTACT.

A contact made by a health service professional with a PERSON during a Surveillance Programme Stage.

Information recorded for a Face To Face Contact Surveillance includes:

The Department of Health requires summary details from Primary Care Trusts to monitor the implementation and effectiveness of the Human Papillomavirus (HPV) Immunisation Programme.

The Human Papillomavirus Vaccination Programme for England commenced in September 2008, the first TARGET POPULATION being for females born between 1st September 1995 and 31st August 1996. This is the first HEALTH PROGRAMME STAGE for a routine annual Immunisation Programme for all 12-13 year old females.

Details of the routine and catch-up collections for the Human Papillomavirus Immunisation Programme are available at: Department of Health Key Vaccine Information

It is recommended for the vaccine delivery to be in Schools/Colleges but Primary Care Trusts are responsible for implementing the programme according to their local needs.

Each Primary Care Trust will collect and return data on the females in a particular TARGET POPULATION. Primary Care Trusts are recommended to run a Schools-based programme, but some may choose not to. The ANNUAL TARGET DENOMINATOR (HUMAN PAPILLOMAVIRUS VACCINE) will either be Schools based or non-Schools based.

The Human Papillomavirus vaccine requires 3 separate doses to complete a full course. It is recommended that this full course is given within a 6 month period, but it may be given in a period of up to 12 months. However, to allow for those that missed one or more doses in their TARGET POPULATION year, summary data will be collected every year for each TARGET POPULATION until those PERSONS reach 18 years old.

Although data is collected monthly in the HPV Immunisation Programme Vaccine Monitoring Monthly Minimum Data Set, it is recognised that Primary Care Trusts may not be aware of the number of other females they are responsible for at the start of the HPV Immunisation Programme Vaccine Monitoring Monthly Minimum Data Set campaign year. However by the end of the School Year, Primary Care Trusts will have had opportunity to complete vaccinations for any others they are responsible for and these will be included in the HPV Immunisation Programme Vaccine Monitoring Annual Minimum Data Set together with the HPV Immunisation Programme Vaccine Monitoring Monthly Minimum Data Sets.

The HPV Immunisation Programme Vaccine Monitoring Annual Minimum Data Set requires information on the number of doses administered as well as the administration LOCATION TYPES.The HPV Immunisation Programme Vaccine Monitoring Annual Minimum Data Set requires information on the number of doses administered as well as the administration LOCATION TYPE CODES.

Collection and Submission of the HPV Immunisation Programme Vaccine Monitoring Annual Minimum Data Set

• The HPV Immunisation Programme Vaccine Monitoring Annual Minimum Data Set is the School Year end annual return from Primary Care Trusts.
• The return must be submitted within 20 working days after the previous School Year end of 31st August.
• The data is submitted via a web form on the Health Protection Informatics website

1. Primary Care Trust, HEALTH PROGRAMME STAGE NUMBER (HUMAN PAPILLOMAVIRUS VACCINE), REPORTING PERIOD and ANNUAL TARGET DENOMINATOR (HUMAN PAPILLOMAVIRUS VACCINE)
2. Doses administered (by each of the three doses)
3. Doses administered by LOCATION TYPE.
4. Doses administered by LOCATION TYPE CODE.

• The codes enable the classification of LOCATION TYPE. This is the type of physical location where PATIENTS are seen or where services are provided or from which requests for services are sent.
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• Each LOCATION must be classified by one, and only one, LOCATION TYPE, i.e. once a building (or department or unit within that building) has been allocated a specific LOCATION TYPE, that LOCATION TYPE should be used by all users regardless of the type of activity, specialty or client group involved. The LOCATION TYPE should only be altered if there is a complete change in use.

• Note that the term Professional Staff Group refers to health professional staff and covers Chiropody, Clinical Psychology, Dietetics, Occupational Therapy, Physiotherapy and Speech and Language Therapy.

• Please note that the following Central Return forms have been discontinued with effect from the 1st April 2004:
  KC56 - Patient Care in the Community: District Nursing
  KC57 - Patient Care in the Community: Community Psychiatric Nursing
  KC58 - Patient Care in the Community: Learning Disability Nursing

• Tables 1 to 3 gives the groupings used on the following Central Returns:

  KC56: Patient Care in the Community: District Nursing
  KC57: Patient Care in the Community: Community Psychiatric Nursing
  KC58: Patient Care in the Community: Learning Disability Nursing

• Note that the leading zero of Location Type Code should be omitted for use with the cdstab/CDS.

  Location Type Codes

  Code	Description
  001	Client's or Patient's Home
  002	Health Centre
  003	GP Practice premises other than Health Centre
  004	Ward on NHS Hospital Site
  006	Hospice
  007	Other Voluntary or Private Hospital or Nursing Home
  008	Group Home managed by the NHS
  009	Group Home managed by Local Authority
  010	Group Home managed by Voluntary or Private Agents
  011	Other Residential Care Homes managed by Local Authority
  012	Other Residential Care Homes managed by Voluntary or Private Agents
  013	NHS Day Care Facility on NHS Hospital Site
  014	NHS Day Care Facility on Other Sites
  015	Day Centre managed by Local Authority
  016	Day Centre managed by Voluntary or Private Agents
  017	NHS Consultant Clinic Premises on a NHS Hospital site
  018	NHS Consultant Clinic Premises off a NHS Hospital site
  019	Health Clinic managed by the NHS
  020	Health Clinic managed by Voluntary or Private Agents
  021	Resource Centre on NHS Hospital Site
  022	Resource Centre managed by the NHS off NHS Hospital Site
  023	Resource Centre managed by Local Authority
  024	Resource Centre managed by Voluntary or Private Agents
  025	Professional Staff Group Department on NHS Hospital Site
  026	Professional Staff Group Department managed by the NHS off NHS Hospital Site
  027	Professional Staff Group Department managed by Local Authority
  028	Professional Staff Group Department managed by Voluntary or Private Agents
  029	Educational Establishment Premises managed by Local Authority or Grant Maintained
  030	Educational Establishment Premises managed by Voluntary or Private Agents
  031	Other Health or Local Authority Facility on NHS Hospital Site
  032	Other Health or Local Authority Site managed by the NHS off NHS Hospital Site
  033	Other Health or Local Authority Site managed by Local Authority
  034	Other Health or Local Authority Site managed by Voluntary or Private Agents
  035	Prison Department Establishments
  036	Public Place or Street, or Police Station
  037	Other locations not classified elsewhere
  038	NHS Nursing Home
  039	Other Residential Care Homes managed by the NHS

Location Type Codes has been retired from the NHS Data Model and Dictionary.  The codes have been added to the Attribute LOCATION TYPE CODE.

The last live version of the Location Codes is available in the January 2011 release of the NHS Data Model and Dictionary.

Access to this version can be obtained by emailing datastandards@nhs.net with "NHS Data Model and Dictionary - Archive Request" in the email subject line.

Professional Advice And Support Contact is a CARE CONTACT.

A contact by one or more members of a PROFESSIONAL ADVICE AND SUPPORT STAFF GROUP with a PATIENT, and/or the PATIENT's proxy e.g. PATIENT looking after elderly relative, at a specific LOCATION TYPE and occurring as a result of a Professional Advice And Support Programme.A contact by one or more members of a PROFESSIONAL ADVICE AND SUPPORT STAFF GROUP with a PATIENT, and/or the PATIENT's proxy e.g. PATIENT looking after elderly relative, at a specific type of LOCATION and occurring as a result of a Professional Advice And Support Programme.

A proxy contact is a single occasion involving contact between a proxy, and one or more members of a PROFESSIONAL ADVICE AND SUPPORT STAFF GROUP within a Professional Advice And Support Programme. Contacts with proxies only count if the contact is in lieu of the contact with the PERSON, and the proxy is able more effectively than the PERSON to ensure that specific professional advice is followed. This is most likely to be the case where the PERSON is unable to communicate effectively say for an infant, or for a PERSON who is mentally ill or has learning disabilities.

Where both the proxy and the PERSON are present at the contact, only one face-to-face contact should be recorded.

Contacts by student health visitors with clients in the absence of a registered Specialist Community Public Health Nurse - Health Visitor should be included.

Generally a contact will be pre-arranged but, in exceptional circumstances, an un-planned meeting may result in a substantial amount of advice or support being given and this should then be recorded.

If a contact made by a PROFESSIONAL ADVICE AND SUPPORT STAFF GROUP includes an ACTIVITY which is part of one of the Structured Programmes, it should not be counted as part of a Professional Advice And Support Programme.

Professional Staff Group Contact is a CARE CONTACT.

A single occasion involving contact between a PATIENT or his/her proxy and one or more members of a professional staff group discipline from a Professional Staff Group Department, including paid support staff working for a professional staff group discipline.

A Professional Staff Group Contact may follow from an Out-Patient Appointment Non-Consultant, in this event the time seen should be recorded.

For Professional Staff Group Services, face to face contacts comprise both:

One or more members of the professional staff group discipline may be in contact with one or more PATIENTS at the same time and PATIENTS may be seen in association with staff from other disciplines. Contacts should be recorded as follows:

For physiotherapy, it may not be practical to collect data about all face-to-face contacts; however as a minimum, initial contacts and first contacts in financial year should be recorded.

For occupational therapy, the contact duration should be recorded in half-hour units.

If the PATIENT is currently subject to a Mental Health Care Spell and the member of the professional staff group discipline in contact is also their allocated care programme approach care coordinator then a Face To Face Contact CPA Care Coordinator should also be recorded.

Note: When face-to-face contacts are used for attributing professional staff group costs to MAIN SPECIALTIES, it will be necessary to distinguish between those contacts by PATIENTS using a Hospital Bed, attenders at Consultant Clinics and attenders at Day Care Facilities.

Information recorded for a Professional Staff Group Contact includes:

• Codes
• Administrative Codes
• Clinical Coding
• Location Type Codes
• Main Specialty and Treatment Function Codes
• Mental Health Act Table
• Metadata Files
• ODS Default Codes
• Organisations and NHS Policies
• NHS Postcode Directory
• NHS Trust Mergers
• Organisations
• NHS Policies
• NHS Data Model and Dictionary Information
• About Version 3
• Change Request Log
• Disclaimer
• Glossary of Terms
• Meta Model
• Contacts/ Links
• Contact Details
• Information Standards Notices (ISNs)
• NHS Data Model and Dictionary Service Website

A physical LOCATION where PATIENTS are seen or where services exist or from which requests for ACTIVITIES are sent or any other place of interest to an ORGANISATION which is not recorded as an ORGANISATION or an ORGANISATION SITE.A physical LOCATION:

• where PATIENTS are seen
• where SERVICES exist
• from which requests for ACTIVITIES are sent or
• any other place of interest to an ORGANISATION which is not recorded as an ORGANISATION or an ORGANISATION SITE.

For ACTIVITIES provided by staff groups, LOCATIONS are places where a face-to-face contact or a Group Session occurs.

For diagnostic activities, LOCATIONS either define the whereabouts of the ACTIVITY or the places from which requests are sent.For diagnostic ACTIVITIES, LOCATIONS either define the whereabouts of the ACTIVITY or the places from which requests are sent.

Each LOCATION must be classified by one and only one LOCATION TYPE and the same classification must be used by all users.Each LOCATION must be classified by one and only one type of LOCATION and the same classification must be used by all users.

The type of physical LOCATION where PATIENTS are seen or where SERVICES are provided or from which requests for services are sent.LOCATION TYPE has been retired from the NHS Data Model and Dictionary.

Codes and definitions have been devised to enable the classification of LOCATION TYPE. Each LOCATION must be classified by one, and only one, LOCATION TYPE, i.e. once a building (or DEPARTMENT or unit within that building) has been allocated a specific LOCATION TYPE, that LOCATION TYPE should be used by all users regardless of the type of ACTIVITY, specialty or client group involved. The LOCATION TYPE should only be altered if there is a complete change in use.The last live version of LOCATION TYPE is available in the January 2011 release of the NHS Data Model and Dictionary.

The type of LOCATION for an ACTIVITY:

• where PATIENTS are seen
• where SERVICES are provided or
• from which requests for SERVICES are sent.

ACTIVITY LOCATION TYPE CODE replaces LOCATION TYPE CODE and should be used for all new and developing data sets and for XML messages.

National Codes:

This attribute is also known by these names:

Context	Alias
plural	ACTIVITY LOCATION TYPE CODES

Data Elements:

A code identifying the type of LOCATION.

See Location Type Codes for the codes.LOCATION TYPE CODE will be replaced with ACTIVITY LOCATION TYPE CODE, which should be used for all new and developing data sets and for XML messages.

This item is being used for development purposes and has not yet been assured by the Information Standards Board for Health and Social Care.

The type of coding system used to classify the type of LOCATION.

LOCATION TYPE CODING TYPE details the coding structure applied in the following circumstances:

• LOCATION TYPE CODE should be used for the Sexual and Reproductive Health Activity Data Set and HPV Immunisation Programme Vaccine Monitoring Annual Minimum Data Set
• ACTIVITY LOCATION TYPE CODE should be used in all other instances.

National Codes:

This attribute is also known by these names:

Context	Alias
plural	LOCATION TYPE CODING TYPES

This item is being used for development purposes and has not yet been assured by the Information Standards Board for Health and Social Care.

Notes:
ACTIVITY LOCATION TYPE CODE is the same as attribute ACTIVITY LOCATION TYPE CODE.

ACTIVITY LOCATION TYPE CODE replaces LOCATION TYPE and should be used for all new and developing data sets and for XML messages.

This data element is also known by these names:

Context	Alias
plural	ACTIVITY LOCATION TYPE CODES

Attribute:

This item is being updated for development purposes and the changes have not yet been assured by the Information Standards Board for Health and Social Care.

See Location Type Codes for coding and usage.LOCATION TYPE will be replaced with ACTIVITY LOCATION TYPE CODE, which should be used for all new and developing data sets and for XML messages.

The codes used for this Data Element are under review.

Permitted National Codes for use in the Commissioning Data Sets:

Use in the Future Outpatient CDS:
If the LOCATION TYPE where treatment is intended to take place is not yet known, this Data Element should be omitted.If the LOCATION TYPE where treatment is intended to take place is not yet known, this Data Element should be omitted.

Please note that the following Central Return forms have been discontinued with effect from 1st April 2004:
KC56: Patient Care in the Community: District Nursing
KC57: Patient Care in the Community: Community Psychiatric Nursing
KC58: Patient Care in the Community: Learning Disabilities Nursing.

Permitted National Codes:

Note: If a GP Practice is also based at a Health Centre, those vaccinations administered by the GP Practice should be recorded under 003 'GP Practice Premises other than Health Centre'.