An ORGANISATION DEPARTMENT CODE is a code which identifies an ORGANISATION DEPARTMENT uniquely.
For NHS ORGANISATIONS it is a code that is managed by either the:
Notes:
- Organisation Data Service codes can be downloaded:
- from the Organisation Data Service website and
- via files issued by the Technology Reference Data Update Distribution Service (TRUD)
- Organisation Data Service contact details can be found at Contact Details.
ORGANISATION DEPARTMENT CODING FRAMES
- All NHS ORGANISATION DEPARTMENTS are coded using coding frames, as shown in the tables below:
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | |
Format | a/n | a/n | a/n | a/n | a/n | a/n | a/n | a/n |
A Frame | Department Type Identifier | Department Identifier | ||||||
B Frame | Department Type Identifier | Department Identifier | ||||||
C Frame | Department Type Identifier | Department Identifier | ||||||
A Frame:
Example
Pathology Laboratory e.g. 69010
- 69 = Department Type Identifier
- 010 = Department Identifier
B Frame:
Example
Local Authority Department e.g. V002AC01
- V = Department Type Identifier
- 002AC01 = Department Identifier
C Frame:
Example
Isle of Man Government Department e.g. YJ1
- YJ = Department Type Identifier
- 1 = Department Identifier
The structure and format of ORGANISATION DEPARTMENT CODES maintained by the Organisation Data Service, NHS Prescription Services and other agencies are detailed in the tables below.
ORGANISATION CODES TABLES
Table 1: CODING FORMATS FOR ORGANISATION DEPARTMENTS IN ENGLAND AND WALES
Organisation Department Type | Frame Type | Character Position | Code allocated by: | Notes/Comments | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | ||||
Executive Agency Programme Department | N/A | X | 0-9 | 0-9 | 0-9 | 0-9 | 0-9 | A-Y | A-Y | First six characters denote Executive Agency Programme E.g. X09001AA | |
Local Authority Department | B | V | A-9 | A-9 | A-9 | A-Y | A-Y | A-9 | A-9 | E.g. V002AC01 | |
A | 6 | 9 | A-9 | A-9 | A-9 | E.g. 69010 | |||||
Note: Codes for Executive Agency, Executive Agency Programme, Executive Agency Site and Executive Agency Programme Department do not easily fit into the coding frames as shown above and are therefore not included. This is due to their unusual structure in that there are more hierarchical 'tiers' than with other organisations.
Executive Agency and Executive Agency Programme are both considered Organisation level entities, although each Programme does have a relationship to an Executive Agency. Executive Agency codes are three characters long. Executive Agency Programme codes are six, and their first three characters are the same as the Executive Agency they are associated to.
Department codes of eight characters long can then be allocated underneath a Programme code (sharing the first six characters). Executive Agency Site codes of five characters long can be allocated under an Executive Agency code (and share the first three characters).
Table 2: CODING FORMATS FOR ORGANISATION SITES IN OTHER HOME COUNTRIES
Organisation Department Type | Frame Type | Character Position | Code allocated by: | Notes/Comments | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | ||||
Isle of Man Government Department | C | Y | J | A-9 |
| E.g. YJ1 | |||||
Note: A-9 indicates that characters A-Z and 0-9 are valid: except B, I, O, S, U and Z (to avoid ambiguity).
This attribute is also known by these names:
| Context | Alias |
|---|---|
| plural | ORGANISATION DEPARTMENT CODES |