Organisation Coding Frames

For further information, see the attribute ORGANISATION CODE.

Description

For further information, see the attribute ORGANISATION CODE.

ORGANISATION CODING FRAMES

All NHS ORGANISATIONS are coded using coding frames, as shown in the tables below:


Character Position	1	2	3	4	5	6	7	8
Format	a/n	a/n	a/n	a/n	a/n	a/n	a/n	a/n
A Frame	Organisation Type Identifier	Organisation Identifier
B Frame	Organisation Type Identifier			Organisation Identifier
C Frame	Organisation Type Identifier		Organisation Identifier
D Frame	Organisation Type Identifier	Organisation Identifier
E Frame	Organisation Identifier
F Frame	Organisation Type Identifier	Organisation Identifier
G Frame	Organisation Type Identifier	Practice Identifier
H Frame	Organisation Type Identifier		Organisation Identifier
I Frame	Organisation Type Identifier		Organisation Identifier
K Frame	Organisation Identifier
L Frame	Organisation Type Identifier			Organisation Identifier	Organisation Type Identifier
M Frame	Organisation and Organisation Type Identifier
N Frame	Organisation Type Identifier			Organisation Identifier

A Frame:

Example Non NHS Organisation (Independent Provider) e.g. 8HA03

8 = Organisation Type Identifier
Remainder = Organisation Identifier

B Frame:

Example Local Service Provider e.g. LSP01

LSP = Organisation Type Identifier
01 = Organisation Identifier

Also:


Application Service Provider	e.g. YGM01
Education Establishment	e.g. YDF01
NHS Support Agency	e.g. YDD01

C Frame:

Example School e.g. EE134290

EE = Organisation Type Identifier
Remainder = Organisation Identifier

D Frame:

Example Care Trust e.g. TAK

T = Organisation Type Identifier
AK = Organisation Identifier

Also:


Commissioning Support Unit (CSU) / Data Services for Commissioners Regional Office (DSCRO)	e.g. 0AA
High Level Health Geography, e.g. Sustainability and Transformation Partnership	e.g. QJK
Local Health Board (Wales)	e.g. 7A1
NHS Trust	e.g. RH8
Justice Organisation	e.g. VAA

E Frame:

Example Government Office Region (GOR) e.g. K

K = Organisation Identifier

Note: Government Office Region (GOR) is identified by a one character code; no other one character code exists.

F Frame:

Example Pharmacy Headquarters e.g. P001

P = Organisation Type Identifier
001 = Organisation Identifier

Also:


Care Home Headquarters	e.g.CA0A
Optical Headquarters	e.g.T1A1

G Frame:

Example GP Practices in England and Wales e.g. Y00001

Y = Organisation Type Identifier
00001 = Practice Identifier

Also:


Dental Practice	e.g.V20052

H Frame:

Example Cancer Network e.g. N01

N0 (where the 2nd character is numeric and not alpha) = Organisation Type Identifier
1 = Organisation Identifier

Also:


Booking Management System (BMS) Call Centre Establishment	e.g. YF1
Government Department	e.g. XDA
Independent Sector Healthcare Provider (ISHP) (where the 2nd character is alpha)	e.g. NV7
National Application Service Provider	e.g. YEA
Other Statutory Authority (OSA)	e.g. X16

I Frame:

Example Special Health Authority (SpHA) e.g. T1150

T1 = Organisation Type Identifier
150 = Organisation Identifier

K Frame:

Example NHS Wales Informatics Service e.g. W00

W00 = Organisation Identifier

L Frame:

Example Northern Ireland Local Commissioning Group e.g. ZC010

Characters 1-3 (ZC0) AND character 5 (0) = Organisation Type Identifier
Character 4 = Organisation Identifier

Note: this is a 5 character method of displaying Northern Ireland Local Commissioning Group identifiers. Characters 3 and 5 are 'fillers'. If a 3 character code is required (as used by the Office for National Statistics in the NHS Postcode Directory) zeros can be omitted, e.g. ZC1. The 3 character method of displaying the Northern Ireland Local Commissioning Group identifiers fit under the H Frame. Guidance on the use of Northern Ireland codes can be found in Data Set Change Notice 19/2009.

M Frame:

Example Clinical Commissioning Group (CCG) e.g. 12A

12A = Organisation and Organisation Type Identifier

Also:


Local Authority	e.g.000

N Frame:

Example GP Abeyance and Dispersal GP Practice e.g. G7817414

G78 = Organisation Type Identifier
17414 = Organisation Identifier

The structure and format of ORGANISATION CODES maintained by the Organisation Data Service, NHS Prescription Services, NHS Dental Services and other agencies are detailed in the tables below.

ORGANISATION CODES TABLES

Table 1: CODING FORMATS FOR ORGANISATIONS IN ENGLAND AND WALES


Organisation Type	Frame Type	Character Position								Code allocated by:	Notes/Comments
	See Coding Frames Table	1	2	3	4	5	6	7	8
Application Service Provider	B	Y	G	M	A-9	A-9				ODS	E.g. YGM01
Booking Management System (BMS) Call Centre Establishment	H	Y	F	A-9						ODS	E.g. YF1
Cancer Network	H	N	0-9	A-9						ODS	E.g. N01
Cancer Registry	A	Y	0-9	0-9	0-9	0-9				ODS	E.g. Y0401 All Cancer Registries in England are now part of the National Cancer Registration and Analysis Service
Care Home Headquarters	F	A, C or D	A-9	A-9	A-9					ODS	E.g. CA0A
Care Trust (CT)	D	T	A-Y	A-Y						ODS	E.g. TAK
Clinical Commissioning Group (CCG)	M	0-9	0-9	A-Y						ODS	E.g. 12A
Clinical Network	B	Y	D	G	A-9	A-9				ODS	E.g. YDG01
Commissioning Support Unit (CSU) / Data Services for Commissioners Regional Office (DSCRO)	D	0	A-Y	A-Y						ODS	E.g. 0AA
Dental Practice - England and Wales	G	V	0-9	0-9	0-9	0-9	0-9			NHS Dental Services	E.g. V20052
Education Establishment	B	Y	D	F	A-9	A-9				ODS	E.g. YDF01
Executive Agency	N/A See Note 1	X	0-9	0-9						ODS	E.g. X09
Executive Agency Programme	N/A See Note 1	X	0-9	0-9	0-9	0-9	0-9			ODS	First three characters denote Executive Agency E.g. X09001
Government Department	H	X	A-Y	A-Y						ODS	E.g. XDA
Government Office Region (GOR)	E	A-Y								ONS	E.g. K Government Office Regions (GORs) closed 31 March 2011 - from 1 April 2011 referred to as Regions
GP Abeyance and Dispersal GP Practice	N	G	7	8	0-9	0-9	0-9	0-9	0-9	ODS	E.g. G7817414
GP Practices in England and Wales	G	A-H, J-N, P, W & Y	0-9	0-9	0-9	0-9	0-9			NHS Prescription Services	Char 1 = W for Welsh GP Practice. All other values represent GP Practices in England. Note: from 2003, ALL newly allocated Practice Codes in England begin with a Y E.g. Y00001
Justice Organisation	D	V or W	A-Y	A-9						ODS	E.g. VAA
High Level Health Geography, e.g. Sustainability and Transformation Partnership	D	Q	A-9	A-9						ODS	E.g. QJK
Independent Sector Healthcare Provider (ISHP)	H	A, B, D, G, I, K, L, M , N, O, S, U, V, W	A-Y	A-Y, 0-9						ODS	E.g. NV7
Local Authority (LA)	M	0-9	0-9	0-9						ODS	E.g. 000
Local Health Board (Wales)	B	7	A-9	A-9						ODS	E.g. 7A1
Local Service Provider (LSP)	B	L	S	P	0-9	0-9				ODS	E.g. LSP01
Military Hospital	B	X	M	D	A-9	A-9				ODS	E.g.XMDA1
National Application Service Provider	H	Y	E	A-9						ODS	E.g. YEA
National Groupings (England)	H	Y	5	0-9						ODS	E.g. Y51
NHS Support Agency	B	Y	D	D	A-9	A-9				ODS	E.g. YDD01
NHS Trust	D	R	A-9	A-9						ODS	E.g. RH8
NHS Wales Informatics Service (NWIS)	K	W	0	0						ODS	Only one organisation of this type exists for Wales E.g. W00
Non NHS Organisation (Independent Provider)	A	8	A-Y	A-9	0-9	0-9				ODS	E.g. 8HA03
Northern Ireland Health & Social Care Board	N/A	Z	B	0	0	1				ODS	E.g. ZB001
Northern Ireland Health & Social Care Trust	I	Z	T	0-9	0-9	0-9				ODS	E.g. ZT001
Northern Ireland Local Commissioning Group	L	Z	C	0	0-9	0				Department for Health, Social Services and Public Safety (DHSSPS), Northern Ireland	E.g. ZC010 Note that characters 3 and 5 are 'fillers' to create a 5 character code. If a 3 character code is required (as used by the Office for National Statistics in the NHS Postcode Directory), zeros can be omitted and fits under the H frame: E.g. ZC1. Guidance on the use of Northern Ireland codes can be found in Data Set Change Notice 19/2009 .
Optical Headquarters	F	T	0-9	A-9	A-9					ODS	E.g. T1A1
Other Statutory Authority (OSA)	H	X	0-9	0-9						ODS	E.g. X16
Pharmacy	A	F	A-Y	A-9	A-9	A-9				ODS	E.g. FA002
Pharmacy Headquarters	F	P	A-9	A-9	A-9					ODS	E.g. P001
Primary Care Trust (PCT)	D	5	A-9	A-9						ODS	E.g. 5CT All Primary Care Trusts closed 31 March 2013
Prison Health Service	B	Y	D	E	A-9	A-9				ODS	E.g. YDE01
School	C	E	E	A-9	A-9	A-9	A-9	A-9	A-9	Department for Education and ODS	E.g. EE134290
Special Health Authority (SpHA)	I	T	1	0-9	0-9	0				ODS	E.g. T1150
Strategic Health Authority (SHA)	D	Q	A-9	A-9						ODS	E.g. Q30 All Strategic Health Authorities in England closed 31 March 2013
Welsh Assembly	D	W	0-9	0-9						ODS	E.g. W01
Welsh Health Commission	A	W	0-9	0-9	A-Y	A-Y				ODS	E.g. W01HC

Codes for Executive Agency, Executive Agency Programme, Executive Agency Site and Executive Agency Programme Department do not easily fit into the coding frames as shown above and are therefore not included. This is due to their unusual structure in that there are more hierarchical 'tiers' than with other organisations.

Executive Agency and Executive Agency Programme are both considered Organisation level entities, although each Programme does have a relationship to an Executive Agency. Executive Agency codes are three characters long. Executive Agency Programme codes are six, and their first three characters are the same as the Executive Agency they are associated to.

Department codes of eight characters long can then be allocated underneath a Programme code (sharing the first six characters). Executive Agency Site codes of five characters long can be allocated under an Executive Agency code (and share the first three characters).

A-9 indicates that characters A-Z and 0-9 are valid: except B, I, O, S, U and Z (to avoid ambiguity). This applies to all ORGANISATION CODES in the Coding Format Table above except Independent Sector Healthcare Providers ( ISHP ).

Table 2: CODING FORMATS FOR ORGANISATIONS IN SCOTLAND

Scottish ORGANISATION CODES are supplied by the Information Standards Directorate (ISD) from NHS Scotland and published by the Organisation Data Service.


Organisation Type	Character Position						Code allocated by:	Notes/Comments
	1	2	3	4	5	6
GP Practice - Scotland	S	0-9	0-9	0-9	0-9	0-9	NHS
Scottish GP Fundholder	S	A-Z	B	0-9	0-9		ISD, Scotland	2nd character identifies the Health Board the GPFH reports to. 3rd character (always B) shows GPFH status.
Scottish Health Agency	S	D	0-9	0-9	0-9		ISD, Scotland	2nd character (D) identifies Scottish Office agencies
Scottish Health Board	S	A-Z	9	9	9		ISD, Scotland
Scottish Provider	S	A-Z	A,C,D	0-9	0-9		ISD, Scotland	2nd character identifies the Health Board the organisation reports to. 3rd character identifies the organisation type: A= Health Unit C = Hospital Trust D = Nursing Home

Table 3: CODING FORMATS for ORGANISATIONS in OTHER HOME COUNTRIES


Organisation Type	Character Position						Code allocated by:	Notes/Comments
	1	2	3	4	5	6
GP Practice - Alderney	A	L	D	0-9	0-9	0-9	NHS Prescription Services
GP Practice - Guernsey	G	U	E	0-9	0-9	0-9	NHS Prescription Services
GP Practice - Isle of Man (IOM)	Y	0-9	0-9	0-9	0-9	0-9	NHS Prescription Services
GP Practice - Jersey	J	E	R	0-9	0-9	0-9	NHS Prescription Services
Primary Healthcare Directorate (Isle of Man)	Y	K	A-9				ODS	E.g. YK1

Note: A-9 indicates that characters A-Z and 0-9 are valid: except B, I, O, S, U and Z (to avoid ambiguity).

Where Used

Type	Link	How used
Attribute	ORGANISATION CODE	references in description Organisation Coding Frames
Supporting Information	Supporting Information Introduction	references in description Organisation Coding Frames
Supporting Information	Supporting Information Menu	references in description Organisation Coding Frames