KC64: Community Dental Service - Dental Activity

• Contextual Overview

• The Department of Health and Regional Offices require summary details from NHS Health Care Providers on Community Dental Health Services to monitor the availability of Community Dental Health Services and to ensure that value for money is being achieved in this area.

• Information based on the return is also used for Departmental accountability.

• Some of the information based on the return is published in "Health and Personal Social Services Statistics".

  Completing KC64: Community Dental Service - Dental Activity

• The central return KC64 is completed by NHS Trusts and Strategic Health Authority for their staff providing community dental services. It requires information on Community Dental Health Service activity, covering hours worked, age group of PATIENT, source of referral and some types of work carried out.

• The KC64 return relates to activity taking place over a 12 month period, between 1 April of one year and 31 March of the following year. The return is made annually and submitted within two months of the end of the year to which it relates.

• KC64 requires the ORGANISATION CODE and ORGANISATION NAME of the NHS Health Care Providers as well as the name of the contact and the contact telephone number, with an e-mail address, if available.

  Part 1: Screening Programmes

• Part 1 of the return requires information on Oral Health Programme screening activity carried out and the number of people referred for treatment as a result of screening.
  
  Oral Health Programme is a HEALTH PROGRAMME where the HEALTH PROGRAMME TYPE is National Code 'Oral Health Programme'.

• Part 1 applies to those Oral Health Programmes where the SCREENING OR PROMOTION INDICATOR identifies that the programme is a Screening Programme. It requires a count of the total number of PATIENTS screened, and (of those) the number referred for further attention. No information is required about hours worked for this part of the return.

• The contact date for the Face To Face Contact Dental must fall within the period covered by the return, between 1 April and 31 March.
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• Face to Face Contacts Dental is a CARE CONTACT where the CARE CONTACT TYPE is National Code 'Face to Face Contact Dental'. Contact Date is the same as attribute ACTIVITY DATE where ACTIVITY DATE TYPE is National Code 'Contact Date'. 

Number screened (Initial Contacts)

• This requires a count of all the Face to Face Contacts Dental identified as Initial Contacts.
  
  Initial Contact is the first face to face CARE CONTACT occasion on which a PATIENT is seen.  

Number referred (total) (from screening Initial Contacts)

• This requires a count of the Face To Face Contact Dental identified as first contacts in the financial year where the DENTAL REFERRAL INDICATOR indicates whether the PATIENT has been referred for further attention or not following screening during a Face To Face Contact Dental.

• The Face to Face Contacts Dental are subdivided by the classifications of ORAL HEALTH AGE GROUP as follows:

  Children 0 - 4 (line 0001)

  Children 5 - 15 (line 0002)

  Patients aged 16 - 64 (line 0003)

  Patients aged 65 or over (line 0004)

  
  

  Total (line 9999)

• This is the total of all age groups counted in lines 0001 - 0004.

  Part 2: Preventive Programmes

• Part 2 applies to those Oral Health Programmes run in the Strategic Health Authority or NHS Trust with a SCREENING OR PROMOTION INDICATOR of Health promotion. It requires a count of the hours worked by all grades of dental STAFF MEMBERS IN PROGRAMMES IN PERIODS.

  Part 2a: Hours Worked In Oral Health Promotion And Other Preventive Programmes

• Part 2a requires the total of HOURS WORKED IN PERIOD ON PROGRAMME by all grades of dental STAFF MEMBERS IN PROGRAMMES IN PERIODS - these are the Dental Staff Members involved in work on the Oral Health Programme with a SCREENING OR PROMOTION INDICATOR of health promotion during one financial year REPORTING PERIOD.

  PART 2b: Oral Health Promotion And Other Preventive Programmes

• Part 2b requires the number of Health Promotion Programmes and other Oral Health Programmes run in the Strategic Health Authority or NHS Trusts with a SCREENING OR PROMOTION INDICATOR of Health promotion in place at the date of the return. These are sub-divided by the ORAL HEALTH AGE GROUP classifications as follows:

  Children 0 - 4 (line 0001)

  Children 5 - 15 (line 0002)

  Patients aged 16 - 64 (line 0003)

  Patients aged 65 or over (line 0004)

  
  

  Total (line 9999)

• This is the total of all age groups counted in lines 0001 - 0004.

  Part 3: Patient Care

• Part 3 requires information on different aspects of PATIENT dental treatment:

  • the hours worked by staff;
  • the number of patients seen, both first contacts in financial year and initial contacts;
  • information on referral;
  • details of some treatment carried out.
  
  

  Part 3a: Hours Worked

• Part 3a requires the total of HOURS WORKED IN PERIOD ON TREATMENT by all grades of dental staff members in periods - these are the Dental Staff Members involved in the treatment of patients during a financial period.