Data Set: Community Information Data Set

Community Information Data Set For Secondary Uses

The Community Information Data Set has been introduced for local use only, from 1 April 2012.

A future Information Standards Notice will be published to notify providers and system suppliers of the requirement to flow the data set nationally, and give further details relating to unique record identifiers and how the data will be handled by the receiving system.

The layout of the data set shown below, and the definition of the Mandatory, Required or Optional column, show the data inclusion requirements which will apply when the data is required to flow nationally, to enable providers and system suppliers to prepare the data for national flow.

The Mandatory, Required or Optional (M/R/O) column indicates the recommendation for the inclusion of data:

M = Mandatory: this data element is mandatory and the technical process (e.g. submission of the data set, production of output etc) cannot be completed without this data element being present
R = Required: NHS business processes cannot be delivered without this data element
O = Optional: the inclusion of this data element is optional as required for local purposes. Community systems must however enable the capture and reporting or derivation such items.

Note: items in the M/R/O column which are shown with notation P, have not yet been defined by the NHS Data Model and Dictionary Service, or approved by the Information Standards Board for Health and Social Care, and are included to facilitate piloting and testing of future Department of Health data requirements, prior to formal inclusion in later versions of the data set.
These items have been included in the data set layout because the Community Information Data Set XML Schema Version 1.0.0 includes the facility to submit these items to support the piloting activities. Unless ORGANISATIONS are engaged in these piloting activities, they should NOT submit any data item marked P.

PERSON

Record Identity and Recipients: To carry the unique record identifier and the recipient organisations. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
M	CIDS UNIQUE IDENTIFIER
M	ORGANISATION CODE (PROVIDER AT RECORD CREATION)
O	CIDS PRIME RECIPIENT IDENTITY
O	CIDS COPY RECIPIENT IDENTITY Multiple occurrences of this data item are permitted

One of the following Patient Identity Data Group Structures must be used:

Patient Identity (Standard): To carry the details of the patient where there is no requirement to withhold the patient's identity. One occurrence of this group is required.
M/R/O	Data Set Data Elements
M	NHS NUMBER and/or LOCAL PATIENT IDENTIFIER and ORGANISATION CODE (LOCAL PATIENT IDENTIFIER)
M	NHS NUMBER STATUS INDICATOR CODE

Patient Identity (Withheld): To carry the details of the patient where the patient details are withheld. One occurrence of this group is required.
M/R/O	Data Set Data Elements
M	NHS NUMBER STATUS INDICATOR CODE

Patient Characteristics: To carry the details of the patient's characteristics. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
R	PERSON BIRTH DATE
R	PERSON DEATH DATE
R	POSTCODE OF USUAL ADDRESS
R	GENERAL MEDICAL PRACTICE CODE (PATIENT REGISTRATION)
R	ORGANISATION CODE (PCT OF GP PRACTICE)
R	PERSON GENDER CODE CURRENT
P	EMPLOYMENT STATUS
R	ETHNIC CATEGORY
O	PREFERRED COMMUNICATION LANGUAGE
P	CARER SUPPORT INDICATOR
P	PATIENT CARE RESPONSIBILITY INDICATOR
R	ORGANISATION CODE (PCT OF RESIDENCE)

Patient Disability: To carry the disability details of the patient. Eleven occurrences of this group are permitted.
M/R/O	Data Set Data Elements
P	DISABILITY CODE

Patient Death Details: To carry the death details of the patient. This group is only required where the patient is on an End of Life Care Pathway. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
R	DEATH LOCATION TYPE (PREFERRED)
R	DEATH LOCATION TYPE (ACTUAL)
P	DEATH NOT AT PREFERRED LOCATION REASON CODE

SERVICE REFERRAL

Record Identity and Recipients: To carry the unique record identifier and the recipient organisations. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
M	CIDS UNIQUE IDENTIFIER
M	ORGANISATION CODE (PROVIDER AT RECORD CREATION)
O	CIDS PRIME RECIPIENT IDENTITY
O	CIDS COPY RECIPIENT IDENTITY Multiple occurrences of this data item are permitted

One of the following Patient Identity Data Group Structures must be used:

Patient Identity (Standard): To carry the details of the patient where there is no requirement to withhold the patient's identity. One occurrence of this group is required.
M/R/O	Data Set Data Elements
M	NHS NUMBER and/or LOCAL PATIENT IDENTIFIER and ORGANISATION CODE (LOCAL PATIENT IDENTIFIER)
M	NHS NUMBER STATUS INDICATOR CODE

Patient Identity (Withheld): To carry the details of the patient where the patient details are withheld. One occurrence of this group is required.
M/R/O	Data Set Data Elements
M	NHS NUMBER STATUS INDICATOR CODE

Referral Details: To carry the referral details. One occurrence of this group is required.
M/R/O	Data Set Data Elements
R	SERVICE REQUEST IDENTIFIER
M	REFERRAL REQUEST RECEIVED DATE
R	REFERRAL REQUEST RECEIVED TIME
R	ORGANISATION CODE (CODE OF COMMISSIONER)
R	SERVICE TYPE REFERRED TO (COMMUNITY CARE)
R	SOURCE OF REFERRAL FOR COMMUNITY
O	REFERRING ORGANISATION CODE
O	REFERRING CARE PROFESSIONAL STAFF GROUP (COMMUNITY CARE)
R	PRIORITY TYPE CODE

Referral Reason: To carry the referral reason details. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
R	PRIMARY REASON FOR REFERRAL (COMMUNITY CARE)
O	OTHER REASON FOR REFERRAL (COMMUNITY CARE) Six occurrences of this data item are permitted

Diagnosis at Referral: To carry the details of the diagnosis at referral. Multiple occurrences of this group are permitted.
M/R/O	Data Set Data Elements
P	DIAGNOSIS SCHEME IN USE
P	DIAGNOSIS AT REFERRAL (COMMUNITY CARE) Twelve occurrences of this data item are permitted

Referral Closure: To carry the referral closure details. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
R	REFERRAL CLOSURE DATE (COMMUNITY CARE)
R	REFERRAL CLOSURE REASON (COMMUNITY CARE)
R	DISCHARGE DATE (COMMUNITY HEALTH SERVICE)
R	DISCHARGE LETTER ISSUED DATE (COMMUNITY CARE)

REFERRAL TO TREATMENT

Record Identity and Recipients: To carry the unique record identifier and the recipient organisations. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
M	CIDS UNIQUE IDENTIFIER
M	ORGANISATION CODE (PROVIDER AT RECORD CREATION)
O	CIDS PRIME RECIPIENT IDENTITY
O	CIDS COPY RECIPIENT IDENTITY Multiple occurrences of this data item are permitted

One of the following Patient Identity Data Group Structures must be used:

Patient Identity (Standard): To carry the details of the patient where there is no requirement to withhold the patient's identity. One occurrence of this group is required.
M/R/O	Data Set Data Elements
M	NHS NUMBER and/or LOCAL PATIENT IDENTIFIER and ORGANISATION CODE (LOCAL PATIENT IDENTIFIER)
M	NHS NUMBER STATUS INDICATOR CODE

Patient Identity (Withheld): To carry the details of the patient where the patient details are withheld. One occurrence of this group is required.
M/R/O	Data Set Data Elements
M	NHS NUMBER STATUS INDICATOR CODE

Referral To Treatment Period: To carry the details of Referral To Treatment Periods during the Patient Pathway. Multiple occurrences of this group are permitted.
M/R/O	Data Set Data Elements
R	SERVICE REQUEST IDENTIFIER
R	COMMUNITY CARE CONTACT IDENTIFIER
R	UNIQUE BOOKING REFERENCE NUMBER (CONVERTED)
R	PATIENT PATHWAY IDENTIFIER
R	ORGANISATION CODE (PATIENT PATHWAY IDENTIFIER ISSUER)
R	WAITING TIME MEASUREMENT TYPE
R	REFERRAL TO TREATMENT PERIOD START DATE
R	REFERRAL TO TREATMENT PERIOD END DATE
R	REFERRAL TO TREATMENT PERIOD STATUS

CARE CONTACT ACTIVITY

Record Identity and Recipients: To carry the unique record identifier and the recipient organisations. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
M	CIDS UNIQUE IDENTIFIER
M	ORGANISATION CODE (PROVIDER AT RECORD CREATION)
O	CIDS PRIME RECIPIENT IDENTITY
O	CIDS COPY RECIPIENT IDENTITY Multiple occurrences of this data item are permitted

One of the following Patient Data Group Structures must be used:

Patient Identity (Standard): To carry the details of the patient where there is no requirement to withhold the patient's identity. One occurrence of this group is required.
M/R/O	Data Set Data Elements
M	NHS NUMBER and/or LOCAL PATIENT IDENTIFIER and ORGANISATION CODE (LOCAL PATIENT IDENTIFIER)
M	NHS NUMBER STATUS INDICATOR CODE

Patient Identity (Withheld): To carry the details of the patient where the patient details are withheld. One occurrence of this group is required.
M/R/O	Data Set Data Elements
M	NHS NUMBER STATUS INDICATOR CODE

Care Contact Details: To carry the details of the care contact. One occurrence of this group is required.
M/R/O	Data Set Data Elements
R	COMMUNITY CARE CONTACT IDENTIFIER
R	SERVICE REQUEST IDENTIFIER
R	ORGANISATION CODE (CODE OF COMMISSIONER)
M	CARE CONTACT DATE
R	CARE CONTACT TIME
R	CLINICAL CONTACT DURATION OF CARE CONTACT
R	CARE CONTACT TYPE (COMMUNITY CARE)
R	CARE CONTACT SUBJECT
R	CONSULTATION MEDIUM USED
R	ACTIVITY LOCATION TYPE CODE
O	SITE CODE (OF TREATMENT)
R	ATTENDED OR DID NOT ATTEND CODE

Care Professional Staff Group Details: To carry the details of the Care Professional Staff Group. Ten occurrences of this group are permitted.
M/R/O	Data Set Data Elements
R	CARE PROFESSIONAL STAFF GROUP (COMMUNITY CARE)

Appointment Offer Details: To carry the details of the appointment offer. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
O	EARLIEST REASONABLE OFFER DATE
O	EARLIEST CLINICALLY APPROPRIATE DATE

Activity Cancellation Details: To carry the Activity Cancellation details. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
R	CARE CONTACT CANCELLATION DATE
R	CARE CONTACT CANCELLATION REASON
R	REPLACEMENT APPOINTMENT BOOKED DATE (COMMUNITY CARE)
R	REPLACEMENT APPOINTMENT DATE OFFERED (COMMUNITY CARE)

Assessment Tool Used Details: To carry the details of the Assessment Tool used. Six occurrences of this group are permitted.
M/R/O	Data Set Data Elements
P	ASSESSMENT TOOL TYPE (COMMUNITY CARE)
P	ASSESSMENT RATING SCALE (COMMUNITY ASSESSMENT TOOL)
P	PERSON SCORE (COMMUNITY ASSESSMENT TOOL)

Care Contact Activity Details: To carry the details of the activities performed at the care contact. Multiple occurrences of this group are permitted.
M/R/O	Data Set Data Elements
M	COMMUNITY CARE ACTIVITY TYPE CODE
O	GROUP THERAPY INDICATOR (COMMUNITY CARE)
O	CLINICAL CONTACT DURATION OF CARE ACTIVITY

Nutritional Assessment Outcomes: To carry details of Nutritional Assessments. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
P	NUTRITIONAL ASSESSMENT DATE

Anxiety or Depression Assessment Outcomes: To carry details of Anxiety or Depression Assessments. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
P	ANXIETY OR DEPRESSION ASSESSMENT DATE

Falls Outcomes: To carry details of Falls. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
P	FALL REPORTED DATE
P	FALL SEVERITY OF HARM CODE

Venous Leg Ulcer Wounds Initial Assessment Outcome: To carry details of Venous Leg Ulcer Wounds Initial Assessment outcome. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
P	VENOUS LEG ULCER WOUNDS INITIAL ASSESSMENT DATE
P	VENOUS LEG ULCER WOUNDS AT INITIAL ASSESSMENT TOTAL

Venous Leg Ulcer Wounds Subsequent Assessment Outcomes: To carry details of Venous Leg Ulcer Wounds Subsequent Assessment outcomes. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
P	VENOUS LEG ULCER WOUNDS SUBSEQUENT ASSESSMENT DATE
P	VENOUS LEG ULCER WOUNDS AT SUBSEQUENT ASSESSMENT TOTAL

Pressure Ulcer Assessment Outcomes: To carry details of Pressure Ulcer Assessments. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
P	PRESSURE ULCER ASSESSMENT DATE
P	PRESSURE ULCER CLASSIFICATION CODE
P	INCIPIENT PRESSURE ULCER INDICATOR

Other Outcomes: To carry details of other outcome measures. Multiple occurrences of this group are permitted.
M/R/O	Data Set Data Elements
P	PROBLEM TYPE
P	OUTCOME TYPE
P	OUTCOME MEASURE
P	OUTCOME VALUE

GROUP SESSION

Record Identity and Recipients: To carry the unique record identifier and the recipient organisations. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
M	CIDS UNIQUE IDENTIFIER
M	ORGANISATION CODE (PROVIDER AT RECORD CREATION)
O	CIDS PRIME RECIPIENT IDENTITY
O	CIDS COPY RECIPIENT IDENTITY Multiple occurrences of this data item are permitted

Group Session Details: To carry the details of the Group Session. One occurrence of this group is required.
M/R/O	Data Set Data Elements
R	GROUP SESSION IDENTIFIER (COMMUNITY CARE)
R	ORGANISATION CODE (CODE OF COMMISSIONER)
M	GROUP SESSION DATE
R	CLINICAL CONTACT DURATION OF GROUP SESSION
R	GROUP SESSION TYPE CODE (COMMUNITY CARE)
R	NUMBER OF GROUP SESSION PARTICIPANTS (COMMUNITY CARE)
O	ACTIVITY LOCATION TYPE CODE
O	SITE CODE (OF TREATMENT)

Care Professional Staff Group Details: To carry the details of the Care Professional Staff Group. Ten occurrences of this group are permitted.
M/R/O	Data Set Data Elements
R	CARE PROFESSIONAL STAFF GROUP (COMMUNITY CARE)

Group Session Cancellation Details: To carry the cancellation details of the Group Session. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
P	GROUP SESSION CANCELLATION REASON (COMMUNITY CARE)

INDIRECT PATIENT ACTIVITY

Record Identity and Recipients: To carry the unique record identifier and the recipient organisations. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
P	CIDS UNIQUE IDENTIFIER
P	ORGANISATION CODE (PROVIDER AT RECORD CREATION)
P	CIDS PRIME RECIPIENT IDENTITY
P	CIDS COPY RECIPIENT IDENTITY Multiple occurrences of this data item are permitted

One of the following Patient Identity Data Group Structures must be used:

Patient Identity (Standard): To carry the details of the patient where there is no requirement to withhold the patient's identity. One occurrence of this group is required.
M/R/O	Data Set Data Elements
P	NHS NUMBER and/or LOCAL PATIENT IDENTIFIER and ORGANISATION CODE (LOCAL PATIENT IDENTIFIER)
P	NHS NUMBER STATUS INDICATOR CODE

Patient Identity (Withheld): To carry the details of the patient where the patient details are withheld. One occurrence of this group is required.
M/R/O	Data Set Data Elements
P	NHS NUMBER STATUS INDICATOR CODE

Indirect Patient Activity Details: To carry the details of the Indirect Patient Activity. One occurrence of this group is required.
M/R/O	Data Set Data Elements
P	INDIRECT PATIENT ACTIVITY IDENTIFIER
P	SERVICE REQUEST IDENTIFIER
P	ORGANISATION CODE (CODE OF COMMISSIONER)
P	INDIRECT PATIENT ACTIVITY DATE
P	INDIRECT PATIENT ACTIVITY DURATION
P	INDIRECT PATIENT ACTIVITY TYPE CODE (COMMUNITY CARE)

Care Professional Staff Group Details: To carry the Care Professional Staff Group. Ten occurrences of this group are permitted.
M/R/O	Data Set Data Elements
P	CARE PROFESSIONAL STAFF GROUP (COMMUNITY CARE)

ONWARD REFERRAL

Record Identity and Recipients: To carry the unique record identifier and the recipient organisations. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
P	CIDS UNIQUE IDENTIFIER
P	ORGANISATION CODE (PROVIDER AT RECORD CREATION)
P	CIDS PRIME RECIPIENT IDENTITY
P	CIDS COPY RECIPIENT IDENTITY Multiple occurrences of this data item are permitted

One of the following Patient Identity Data Group Structures must be used:

Patient Identity (Standard): To carry the details of the patient where there is no requirement to withhold the patient's identity. One occurrence of this group is required.
M/R/O	Data Set Data Elements
P	NHS NUMBER and/or LOCAL PATIENT IDENTIFIER and ORGANISATION CODE (LOCAL PATIENT IDENTIFIER)
P	NHS NUMBER STATUS INDICATOR CODE
P	ORGANISATION CODE (LOCAL PATIENT IDENTIFIER)

Patient Identity (Withheld): To carry the details of the patient where the patient details are withheld. One occurrence of this group is required.
M/R/O	Data Set Data Elements
P	NHS NUMBER STATUS INDICATOR CODE

Onward Referral: To carry the details of the onward referral. One occurrence of this group is permitted.
M/R/O	Data Set Data Elements
P	ONWARD REFERRAL IDENTIFIER
P	SERVICE REQUEST IDENTIFIER
P	REASON FOR ONWARD REFERRAL (COMMUNITY CARE)
P	ONWARD REFERRAL DATE
P	ORGANISATION CODE (RECEIVING)